Subscription Tracking
Software for Small Businesses
CostLoop helps freelancers and small businesses track software subscriptions, license renewals, cancellation links, uploaded invoices, and recurring expenses - before they become surprises.
Track the tools your team already uses
Subscription chaos is quietly draining your budget
Most small businesses have no single view of what they're spending on software. The result is predictable.
Forgotten auto-renewals
A subscription renews automatically and you only notice when you see it on your bank statement weeks later.
Paying for unused seats
Someone left the team six months ago. Their seat is still being paid for. Nobody checked.
Invoices scattered everywhere
Invoices live in multiple inboxes, Dropbox folders, and email threads. Finance can't find them when it matters.
Lost cancellation links
You want to cancel something before it renews. Nobody knows how. The cancellation URL was never saved.
No clear ownership
Everyone assumes someone else is responsible for a tool. Renewals slip through because there's no single owner.
No visibility into total spend
You have no idea what your business actually spends on software each month. Until the CFO asks.
Your complete recurring cost command center
Every subscription, license, document, and renewal date - visible in seconds.
Everything to manage recurring software costs
Track subscriptions, licenses, renewals, and costs with tools built specifically for how small businesses actually work.
Subscription tracking
Add every recurring tool your business uses. Track cost, billing cycle, status, category, and who owns it.
Renewal reminders
Get email alerts before every renewal so you can decide to keep, cancel, or renegotiate - not react after the fact.
Cost dashboard
See monthly spend, annual forecast, and budget usage at a glance. Compare against your budget target.
Cancellation links
Store the cancellation URL for every subscription. Never spend 20 minutes hunting for "how to cancel" again.
Document storage
Link invoices, contracts, receipts, and vendor agreements to each subscription record. Everything in one place.
Health score & savings
A 0-100 health score surfaces unused seats, duplicate tools, and trial subscriptions about to convert. Pro
Up and running in minutes
No integrations to configure. No IT ticket needed. Add your subscriptions and everything else follows.
Add subscriptions
Enter your recurring tools - name, cost, renewal date, owner, and any notes. Takes about 5 minutes to get started.
Get instant insights
CostLoop calculates your total spend, health score, upcoming renewals, and potential savings automatically.
Store links & docs
Attach cancellation links, invoices, contracts, and notes to each record. Everything in context when you need it.
Review & clean up
Act on renewal alerts, cancel what you don't use, and export your data whenever you need it.
Built for real-world recurring cost challenges
Small businesses
Keep every tool, license, and SaaS subscription visible across your team. Set budgets and catch renewals before they hit.
Freelancers
Track domains, design tools, accounting software, and project management tools - and know exactly what your business costs per month.
Startup teams
Maintain visibility over SaaS spend as you scale. Assign owners to every tool and flag subscriptions that nobody uses anymore.
Individuals
Manage personal subscriptions - streaming, software, memberships - and finally know what you're spending every month.
Built with privacy and honesty in mind
No overclaimed certifications. Just clear, honest information about how CostLoop works and who operates it.
Operated in Norway
CostLoop is operated by Antevski ENK (Org. No. 934 334 507), registered in Oslo, Norway, and subject to Norwegian and EU law.
GDPR compliant
We follow GDPR. You can export your data, delete your account, or update your privacy settings at any time. No lock-in.
Trusted infrastructure
Payments via Stripe. Authentication and data storage via Supabase. Email via Resend. We publish our full subprocessor list.
Data export
Export all your subscription data as CSV at any time. Your data belongs to you. Learn more →
Account deletion
You can permanently delete your account and all associated data at any time from your account settings. Learn more →
Minimal tracking
We use only the cookies required for the service to function. No third-party ad trackers. See our Cookie Policy.
Practical guides for managing software costs
How to Track Software Subscriptions Before They Drain Your Budget
A practical guide for small businesses on getting visibility into recurring software spend before it spirals.
The Simple Subscription Audit Checklist for Small Businesses
Step through every area of your recurring software spend with this practical audit checklist.
How to Avoid Forgotten SaaS Renewals
Practical strategies to make sure no subscription renews without your knowledge again.
Common questions
★★★★★"I had no idea I was paying for 4 tools I hadn’t opened in months. CostLoop showed me in minutes. Saved me over $180 the first month."
★★★★★"We track 30+ tools across our team. Before CostLoop we lived in fear of surprise renewals. Now we get a heads-up before anything charges."
★★★★★"Clean, fast, no nonsense. I’ve tried spreadsheets and fancier tools - this is the one I actually keep using."
★★★★☆"Set it up in 20 minutes. Now I have one place to see every renewal, every cost, every cancellation deadline. Genuinely useful."
★★★★★"As a one-person business the small subscriptions add up fast. CostLoop made me realise I was spending nearly $600/month on tools. Cut it to $340."
★★★★★"The renewal reminders alone are worth it. We got an alert 14 days before a $2,400/year tool renewed that we weren’t using anymore. Cancelled it in time."
Start free today
Free to test with 1 subscription. No credit card needed. Upgrade anytime.